Dynamic Purchasing Systems (DPS)
Unlock the potential of Dynamic Purchasing Systems to develop relationships with buyers, gain an edge over the competition, and expose your business to more public sector opportunities.
The Flexible, Straightforward Approach to Public Procurement
With innovation at our core, Tracker is an early adopter of highlighting Dynamic Purchasing System (DPS) opportunities for suppliers. But what is a Dynamic Purchasing System exactly?
A Dynamic Purchasing System is a fully electronic system used by contracting authorities — public sector buyers — to acquire regularly used goods, works, or services from a database of eligible suppliers.
Dynamic Purchasing Systems work in a similar way to traditional framework agreements, but unlike a framework agreement, a DPS is always open for suppliers to join (or leave) as they wish. The ultimate function of a DPS is to enable buyers to purchase goods and services faster and more efficiently by providing them with straightforward and flexible access to a bank of suitable suppliers.
For suppliers who meet the specific requirements, a DPS is a cost-effective procurement approach that enables them to easily access public sector contracts from public bodies through a completely electronic process.
A Dynamic Purchasing System benefits organisations of all sizes, but smaller businesses, medium-sized enterprises, and those newer to the market stand to gain the most.
Dynamic Purchase Systems Simplified with Tracker
With Tracker, your business can access Dynamic Purchasing System opportunities and tendering intelligence that can help you win valuable DPS contracts and make better business decisions.
These are just some of the ways Tracker can benefit your business:
Features & Benefits
Don’t miss a single DPS opportunity relevant to your business
Identify direct competitors that may be on a particular DPS
Identify supply chain opportunities
Access relevant DPS requirement documents
View call-off details related to a particular DPS
Say goodbye to hours of scrolling through Crown Commercial Service and other portals like Contracts Finder in the search for relevant open DPS tender opportunities.
Sign up to Tracker to receive the latest contract notices directly via email.
Dynamic Purchasing System (DPS) vs Framework Agreement
There are a number of similarities between a Dynamic Purchasing System and a Procurement Framework (also known as a Framework Agreement), which can cause some confusion for new suppliers. Understanding the similarities and differences can help you decide which one is more suitable for your business and simplify procurement procedures.
Here are the 3 major differences when comparing a dynamic purchasing system vs framework agreement:
A procurement framework has a limited timeframe. The usual duration of a framework is 1–4 years and once the procurement process setting it up has closed, you cannot apply to join until it reopens.
A framework specifies and limits the number of suppliers needed.
Buyers can award a contract directly through the framework without the need for any additional tenders or competition.
Dynamic Purchasing Systems (DPS)
A Dynamic Purchasing System is a completely electronic process that is either always open or periodically reopened so a group of suppliers can be gathered and relied upon as needed. This means that suppliers don’t need to demonstrate suitability each time they want to compete for a public sector contract.
A Dynamic Purchasing System is an ‘open market’, so it is more lenient with the number of new suppliers it accepts into its network.
Buyers cannot issue direct awards through a DPS because all suppliers under the DPS must be invited to bid. This does not apply if there is only one eligible supplier.
The open nature of a DPS means start-ups or smaller businesses may be better suited to join dynamic purchasing system. Framework agreements, on the other hand, may be better suited to more established businesses that are familiar with the public sector.
Whether you’re looking for DPS or framework agreement opportunities, you can get the edge by signing up for Tracker. We give you the tender tools you need to succeed.
Benefits of a Dynamic Purchasing System
A DPS can benefit both buyers and suppliers. On one hand, it allows the public sector organisations (the buyer) to procure goods with fewer limitations in terms of time and resources. On the other, new businesses (or suppliers) can join at any time, allowing them greater access to public sector opportunities.
This is how the DPS procurement process is beneficial within the world of public procurement:
Open to All Qualified Suppliers
A Dynamic Purchasing System is open to pre-qualified suppliers throughout its duration and to new suppliers that meet the selection criteria and want to expand into the public sector market.
This means that even if a supplier didn’t match the selection criteria during the initial procurement process, they can re-apply when they do meet the requirements. There is no limit on the number of suppliers that can join a dynamic purchasing system.
Less Waste, More Value
A Dynamic Purchasing System (DPS) allows public sector organisations to open up tenders to smaller local suppliers and new entrants to the market. These suppliers can choose either to join a project or skip it depending on whether the DPS contract is within their scope.
Just-in-time purchasing allows the public sector organisation to quickly and easily add procurement documents and update the terms of contracts, which means bidding processes can be completed and goods and services delivered within days. This wastes less money and allows appropriate suppliers to deliver their services more efficiently.
Get Ahead of the Competition with Tracker’s Tendering Intelligence
Ready to get your share of the DPS marketplace?
With Tracker, all the latest DPS tenders and contract opportunities are at your fingertips.
Tracker’s tender tools and services provide businesses with the tendering intelligence and insights they need to access more dynamic purchasing system opportunities and stay one step ahead of the competition.
Find and win more public sector opportunities on Dynamic Purchasing Systems with Tracker. Start your free 3-day trial or request a free personalised live demo today!
Discover. Engage. Win
From publishing the first national directory of public sector contracts, to being the first to market with our online Tracker solution, we have been the true pioneers of technology and innovation in the public sector marketplace. Throughout our 39 years, we have continued to evolve and chart new territory – placing our customers at the heart of everything we do. Take your business to the next level with Tracker now.